Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Base

Category: Construction Industry

Location: Chicago Illinois United States

• Coordinate with the Project Coordinator to onboard new consultants, agency or contract.
  
• Provide email set-up for consultants and sends welcome emails to the organization.
  
• Keep track of consultant certifications to make sure the expiration dates are not reached before they are updated allowing the consultant to continue working.
  
• Manage business certifications to keep status up to date.
  
• Manage the organization’s Google Drive.
  
• Create payment spreadsheets for the Chief Financial Officer.
  
• Assist on processing any accounting related documents.
  
• Coordinate with the Business Administrator on client collections.
  
• Generates financial reports for brands identified consultant, agency or independent, resume with the template before providing to clients for consideration of assignment on a project.
  
• Work with the Human Resources Director to schedule interviews with applicants, agency or independent.
  
• Coordinate with agencies when HR Director is not available.
  
• Ensure all documentation is signed for agency agreements for possible hires.
  
• Coordinate with HR Director to complete Independent Contractor Agreement for each independent contractor
  
• Create Docusign for the ICA to be signed by CEO/Owner and consultant.
  
• Create Docusign for any communication to ICA consultants that are sent by Human Resources Director.
  

Details

Originally posted on Himalayas